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Audit Commission Code of Datamatching Practice 2008

This authority is under a duty to protect the public funds it administers, and to this end may use the information you have provided to the Council when applying for Services for the prevention and detection of fraud. It may also share this information with other bodies responsible for auditing or administering public funds for these purposes.

For further information, please see the Audit Commission website or the contact the anti-fraud and investigation team

The Audit Commission appoints the auditor to audit the accounts of this authority, It is also responsible for carrying out data matching exercises.

Data matching involves comparing computer records held by one body against other computer records held by the same or another body. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it indicates that there is an inconsistency which requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.

The Audit Commission currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data to the Audit Commission for matching for each exercise, and these are set out in the Audit Commission’s handbooks, which can be found at www.audit-commission.gov.uk/nfi, and extract of which is below:

The mandatory datasets are not collected from a single source, are creditors’ (payment history and standing data), housing rents, payroll and pensions payroll. The other two mandatory datasets, ie, housing benefits and students eligible for a loan will be collected from the DWP and SLC respectively. Each local government body should submit whichever of these are relevant to its functions, that is:

  • London Boroughs and Unitary councils - creditors, payroll, pensions payroll and
    housing rents (where housing stock remains with the authority or where it has been transferred to an arm’s length management organisation (ALMO)).
  • County councils - creditors, payroll and pensions payroll.
  • District councils - creditors, payroll and housing rents (where housing stock remains with the authority or where it has been transferred to an ALMO).
  • Pension authority (local government) - pensions payroll.
  • Police and Fire - creditors, payroll and pensions payroll.
  • Probation and Passenger Transport - payroll (creditors is not mandatory).

The use of data by the Audit Commission in a data matching exercise is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned under the Data Protection Act 1998.

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